Data Protection Statement

Introduction

As the operator of the on-line offer, KEB Automation KG (hereinafter referred to as "we") is the authority responsible for processing personal data belonging to the user of the online offer. You will find our contact details in the online service notice; the contact partners for queries relating to processing of personal data are named in this data protection statement.
We take protection of your privacy and your private data very seriously. We collect, store and use your personal data in compliance with both the content of this data protection statement and the applicable data protection laws, especially the GDPR (European data protection law) and national data protection provisions.
The intention of this data protection statement is to inform you of the extent and purpose for which we process personal data in connection with the use of the online offer.

Personal data

Personal data cover information on an identified or identifiable natural person. This includes all information about your identity; for example, your name, your email address or your postal address. Information that cannot be connected with your identity (for example, the number of users of the online service) does not count as personal information.

In principle, you can use our online service without disclosing your identity and without providing personal data. Hence we only collect general information on your visit to our online-service. However, some of the services that are offered involve collecting personal data about you. In principle we only collect, store and use this data for the purposes of using the online service, and in particular, to handle your contact request. In gathering your personal data only data that are absolutely essential have to be collected.  Also, further details may be involved, but on a voluntary basis. We will point out whether the fields are obligatory or voluntary. We then provide information on specific details in the corresponding section of the data protection statement.
No automated decisions based on your personal data are made in connection with use of our online service.

Processing of personal Information

We store your details on servers with specific protection within the European Union. We take technical and organisational measures to protect your data against loss, destruction, access, change or distribution by unauthorised persons. A limited number of authorised persons are given access to your data. These persons are responsible for the technical, commercial or editorial support for the servers. However, despite regular checks, complete protection against all risks is not possible.

Your personal data are encrypted before being transmitted via the Internet. We transmit the data using TSL encryption (Transport Layer Security)

Sharing personal data with third parties

In principle we use your personal information solely to provide the services you have requested. If we use external service providers as part of the service provision, their access to the data is exclusively for the purposes of provision of the service. We take technical and organisational measures to ensure compliance with data protection legislation and we also require our external service providers to do the same.

In addition, we do not share the data with third parties unless you have given explicit consent for this, in particular not for advertising purposes. Your personal data are only shared if you have given your consent for this data sharing, or if we are entitled or obliged to do so by legal provisions and/or official or judicial directives. Specific examples of this are providing information for law enforcement purposes, for hazard prevention, or to enforce intellectual property rights.

Use

Legal grounds for data handling

Where we obtain approval for processing your personal data, this is based on Art. 6, para. 1 letter a) GDPR as the legal grounds for data processing.
Any processing of your personal data, where required for fulfilment of a contract or within the framework of a contractual relationship with you, complies with Art. 6 para. 1 letter b) GDPR as the legal grounds for data processing.
Any processing of your personal data for fulfilment of a legal requirement is based on Art. 6, para. 1 letter a) GDPR as the legal grounds for data processing.
The provisions of Art. 6, para. 1 letter a) GDPR as the legal grounds for data processing likewise apply where processing of your personal data is required to safeguard the legitimate interests of our company or those of a third party and your interests, basic rights and basic freedoms do not in the process of this require the protection of personal data.
Within the scope of this data privacy statement, we always make reference to the legal grounds on which processing of your personal data is based.
Deletion of data and storage period
We always delete and/or block your personal data in principle when the purpose of storage no longer applies. Storage can however be carried out as well where this is provided for in legal requirements, to which we are subject, for instance with regard to statutory retention and documentation obligations. In such cases we delete or block your personal data at the end of the corresponding provisions.

Use of our on-line service
Information about your Computer

Each time you access our online service, we collect the following information about your computer, irrespective of your registration: the IP address of your computer, the request from your browser and the time of this request. In addition, we also record the status and the quantity of data transferred as part of this request. We also record product and version information about the browser used and the computer's operating system. Furthermore, we record the website that was used to access the online service. The IP address of your computer is only stored while the online service is being used; it is then deleted or anonymised by being abridged. The remaining data are stored for a limited period.

We use this data to operate the online service, in
particular to identify and eliminate errors, to determine the utilisation of the online service and to make amendments or improvements. Such purposes also include our legitimate interests in data processing in accordance with Art. 6, para. 1 letter f) GDPR.
 

Using Cookies

As with many websites, we use cookies for our online service. Cookies are small text files that are placed on your computer. They store our specific settings and data for exchange with the online service via your browser. A cookie normally contains the name of the domain from which the cookie file was sent, plus information about the age of the cookie and an alphanumeric identifier.

Cookies allow us to recognise your computer and to make any preferences available immediately. Cookies help us to improve the online service and to offer you a better service that is tailored more closely to your requirements.  Our legitimate interests also fall within the scope of this in accordance with Art. 6, para. 1 letter f) GDPR.

The cookies we use are so-called session cookies, which are automatically deleted again at the end of the browser session. In individual cases cookies can also be used with an extended storage period, so that your default settings and preferences can still be taken into account on the next visit to our online service.

Most browsers are set to automatically accept cookies. However, you can stop cookies from being stored or set your browser to notify you when cookies are sent. Manual deletion of cookies already stored is also possible with the browser settings. Please note that, under some circumstances, your use of our online service will be restricted or will not be available at all if you do not allow cookies to be placed.

eTracker

The "e-tracker" tool is used with our online service for the analysis of usage data. Etracker is a web analysis service made by etracker GmbH, Erste Brunnenstraße 1, 20459 Hamburg ("etracker". With this cookies are used to enable statistical analysis of use of the online service by the visitor as well as the display of usage-related contents or advertising.
The data produced in this are processed and stored on our behalf by etracker in Germany only and are hence subject to strict German and European data protection laws and standards. Etracker has been checked and certified independently in this respect and awarded the ePrivacyseal data protection quality seal.
Date processing is based on our legitimate interests in accordance with Art. 6, para. 1 letter f) GDPR in relation to the aim of optimization of our online service. As the personal privacy of our visitors is important, the data which may enable reference to individuals, such as IP address, log-in ID or device identification, are anonymised or pseudonymised as quickly as possible. No other use, consolidation with other data by etracker or onward transmission to third parties is made.
You can adjust the settings for your browser software to stop cookies being placed; however we would point out that this may mean that you are unable to use all the functions of this website in full.

Data collection and storage can be vetoed at any time with future effect where it is personal. Further information on etracker and possible objection options can be found at

https://www.etracker.com/datenschutz/

Registration

You can register for use of our online service. For this you will have to provide details for registration, such as name, address and e-mail address. In addition, we record the date and time of registration and the IP address. As part of the registration process we obtain your agreement to the use of data. The advantage of this for you is that you do not have to enter these data every time you use the system or place an order.

The legal grounds for processing registration data are based on approval in accordance with Art. 6, para. 1 letter a) of GDPR. When you register with us for fulfilment or initiation of an order, the legal grounds for processing data also include Art. 6 para. 1 letter b) GDPR.
The information required as an obligatory field for registration is necessary for fulfilment or initiation of a contract with us for specific services. You are not however under an obligation to register, and you can also order as a guest.  In this case you will however have to enter the requisite data every time for each order for processing the contract.

With registration a customer account will be set up for you. The data in the customer account will be stored by us for as long as there is an active customer relationship. If no further activity has been identified over a period of three years, the customer relationship will be set as inactive. You can request deletion of your customer account at any time. The data provided on registration can be viewed, edited and deleted on your confirmation of registration.

Communication with us
You can contact us in various ways, including with the contact form on our website. You are also welcome to read our newsletter on a regular basis (sent by e-mail).

Contact form
If you wish to use our contact forum in our online service, we will record personal data for this that you have provided on the contact form, in particular your name and e-mail address. We also store the IP address and the date and time of the inquiry. We process the data provided in the contact form solely for the purpose of answering your inquiry or concerns.
You can make your own decision as to what information you provide us with in the contact form. The legal grounds for processing your data are your acceptance in accordance with Art. 6, para. 1 letter a) GDPR.
After we have processed the matter the data will then be stored in the event of any queries. Deletion of the data can be requested at any time, otherwise deletion will take place after full completion of the matter, the statutory obligation to preserve records will remain unaffected in each case.

Newsletter

When you subscribe to our newsletter your email address will be used for advertizing purposes until you unsubscribe from this service. You will receive regular information by email about current topics, plus emails on special occasions; for example, for special promotions. The emails may be personalised and individualised, based on the information we hold about you. When you subscribe to the newsletter, we obtain your approval for user-based evaluation and to create a profile. You should only subscribe to the newsletter if you are happy with this evaluation and profile creation. If you withdraw your consent, you will automatically be unsubscribed from receiving further newsletters.
If you have not given us your consent in writing, we use the double-opt-in process to subscribe to our newsletter. This means that we will not send you a newsletter by email until you have expressly confirmed to us beforehand that we should activate the newsletter service. We will then send you a notification email and ask you to click on a link in this email to confirm that you wish to receive our newsletter.
The legal grounds for processing your data are your consent in accordance with Art. 6, para. 1 letter a) GDPR, if you have expressly registered to receive the newsletter. In compliance with the statutory requirements it may also be possible that you receive our newsletter without express consent if you have ordered goods or services from us, we have received your e-mail address in respect of this and you have not made any objection to receiving information by e-mail. In this case our legitimate interest in transmission of direct advertizing is to be regarded as constituting the legal grounds for this in accordance with Art. 6, para 1, letter f) GDPR..
 
If overall you no longer wish to receive any further newsletters from us, you can revoke your one-off consent for the future or opt out of receipt of any further newsletters, at no further cost other than transmission costs according to the basic tariffs. Simply use the unsubscribe link that appears in every newsletter, or send a message to us or to our data protection officer.

Comments

You have the option of commenting on our contributions in our online service. You are required to give your name, but you can also use a nickname. You are also required to give your e-mail address. We need details of your e-mail address in order to contact you if your comments contain complaints and to be able to ask you for your response; we also store your IP address. Without these details you will not be able to make comments. If the comments are published, only the name or nickname you have chosen will be used. Your consent according to Art. 6 para. 1 letter a) GDPR constitutes the legal grounds for processing your data.

Social Media

In our online service you will find links to Xing and LinkedIn career networking sites. You can find the links on the provider's logo.
By clicking the links the pages for the corresponding networks open; there is no data protection statement for these.  Details of the provisions relating to these can be found in the corresponding data protection statements of the individual providers. These can be found as follows:
Xing:  https://www.xing.com/privacy
LinkedIn:  https://linkedin.com/legal/privacy-policy?_l=de_DE
Before selecting the corresponding link, no personal information is transmitted to the provider concerned. Your selecting the linked page is also the basis for data processing by the provider concerned.
Use of YouTube
Our online service includes videos; we use a plugin for the YouTube ("YouTube") service operated by Google for playing these. The operator of this service is YouTube LLC, 901 Cherry Ave., San Bruno, CA94066, USA. When you access a website of our online service that includes a video, a link is generated to the YouTube servers. This tells YouTube which website of our online service you have visited.

When you have logged into your YouTube account, you allow YouTube to assign your surfing behaviour directly to your personal profile. You can stop this by logging out of your YouTube account. You can find further information about handling user data in the Google data protection statement under https://www.google.de/intl/de/policies/privacy/, which also applies to YouTube.

We use YouTube so that we can show you videos and so that we can tell you more about ourselves and our services; this also includes legitimate interests according to Art. 6, para. 1 letter f) GDPR.

Your rights and contact

We consider it very important to explain processing of your personal data as transparently as possible and to inform you about your rights. If you need further information or wish to exercise your rights, you can tell us at any time so that we can deal with your concerns.

Persons affected

With regard to processing of your personal data, you enjoy a wide range of rights. Firstly you have extensive rights of information and if necessary can request amendment to, and/or deletion or blocking of your personal data. You can also request restriction of processing and have a right of objection. You also have a right to data portability with regard to personal data provided to us by you.
If you assert one of your rights with us and/or wish to have more detailed information about this, please contact our customer service. Alternatively you can contact our data protection officer.

Retraction of consent and objection

Any consent given by you can be retracted free at any time with future effect.
Retraction of consent does not affect the legitimacy of any processing undertaken on the basis of consent up to the point of retraction. The contacts for this are likewise our customer service and data protection officer.
If processing of your personal data are not based on consent but on other legal grounds, you can object to this data processing. Your objection will initiate a review and if applicable termination of data processing. You will be informed of the review and receive further information - if data processing were still to continue - of why data processing is permitted.

Data protection officer and contacts

We have appointed an external data protection officer who supports us in data protection legal aspects; you can also contact this office directly. Our data protection officer and his team are happy to deal with any queries regarding how we handle your personal data or for further information on data protection law aspects:

RA Dr. Sebastian Meyer, LL.M.
c/o BRANDI Rechtsanwälte
Adenauerplatz 1, 33602 Bielefeld
Telephone: 0521 / 96535-812
E-mail: privacy(at)keb.de

If you wish to contact our data protection office personally by e-mail, you can do so at sebastian.meyer(at)brandi.net.

Complaints

If you consider that processing of your personal data are not consistent with this data protection statement or the applicable data protection provisions, you can register a complaint with our data protection officer. The data protection officer will then investigate the matter and inform you of the result of the investigation. You also have a right of complaint to a regulatory authority.

Additional information and amendments

Links to other websites

Our online service may contain links to other websites. These links are usually identified as such. We have no influence on the extent to which the linked websites comply with the valid data protection provisions. We therefore recommend that you check the respective data protection statements on other websites as well.

Changes to this data protection Statement

The status of the data protection statement is identified by the date shown (below). We reserve the right to make changes to this data protection statement at any time with effect for the future. Any change is made in particular due to adjustments of the online service or for changes in data protection regulations. The up-to-date version of the data protection statement can be accessed at any time via the online service. We recommend that you regularly check this data protection statement for any changes.

Status of this data protection statement: May 2018